Volunteer Roles and Responsibilities

How to Volunteer

Please email camp-volunteer@drupalnyc.org to get involved!

Time Commitment: 2hrs a week 6 months out and 10hrs during the week of the event and during the event to help sponsors with set up, make sure their needs are met and thank them
Responsible for growing & nurturing relationships with sponsoring organizations
Responsible for coordinating sponsorship outreach
Responsible for communicating with sponsors around their event participation
Responsible for building the sponsorship floorplan or virtual floorplan
Responsible for working with Treasurer to invoice sponsors

Time commitment: Minimum of 1 hour per week year-round, increases to 2 hours a week 3 months out, increases to 4 - 6 hours a week as event nears, and 6 - 8 hours for registration and during Call for Papers, and part-time presence during the event
Communicate with Drupal’s DD&I members via #diversity-inclusion in the Drupal slack, https://www.drupaldiversity.com, etc.
Talk during Social Events, Opening Remarks, and during Happy Hours
Foster community and communication during the events
Responsible for outreach to under-represented groups in tech.
Responsible for vetting and promoting website, newsletter, and social media copy for inclusive language
Responsible for helping to plan and advertise alternate events for non-drinking attendees & those with children
Help source Keynote speakers

Time Commitment: 2 hours a week 5 months out while sessions are being submitted/selected, 2-4 hour push for scheduling, confirming and communicating about sessions, 2 hours a week for last minute changes up until the event and last minute scheduling during the event
Responsible for the session schedule
Responsible for organizing session voting /selection
Responsible for communication with session submitters
Responsible for session content and ensuring all sessions are on the website
Responsible for confirming venue needs with Venue Coordinator
Responsible for authoring newsletter copy Marketing/Communications Coordinator around Sessions: 3 months out, 2 months out, 1 month out, 1 week before
Responsible for social media copy Marketing/Communications Coordinator promoting Sessions: 3 months out, 2 months out, 1 month out, 1 week before, and days of events
Requires some Drupal knowledge to schedule sessions on the website

Time Commitment: 15-20 hours in the months before the event to book the venue, entertainment, and other magics. 3-4 hours right before the event doing setup, 4 hours partying for the event, and 1 hour cleanup after the event.
Responsible for booking a social event venue in coordination with Venue Coordinator
Responsible for coordinating social event entertainment through community members, venue recommendations, or third-party vendors.
Responsible for working with party sponsor around sponsor branding and participation in the social event
Responsible for authoring newsletter copy Marketing/Communications Coordinator around Social events: 3 months out, 2 months out, 1 month out, 1 week before
Responsible for social media copy Marketing/Communications Coordinator promoting Social events: 3 months out, 2 months out, 1 month out, 1 week before, and days of events

Time Commitment: 1-2 hours a week 3 months out, 2 hours a week 1 month out, 2-4 hours a week 2 weeks out, and during the event
Responsible for recruiting volunteers using sign up list from website
Responsible for the Volunteer Spreadsheet
Responsible for volunteer communication, coordination, and training
Responsible for working with other Coordinators to determine volunteer needs for each venue / event at BADCamp

Time commitment: Push at the start of the year for bookings and at two months out for tours & confirmations. 1-2 hours a week as event nears and full time during the event.
Responsible for determining the software to be used for the remote event
Responsible for virtual tours of conferencing platform to determine potential needs, including tutorial videos, copy, or FAQ content
Manages venue volunteers as assigned by the Volunteer Coordinator
Volunteer roles needed to support:
- Room monitors

Time Commitment: 1-2 hours a week 6 months out, 4 hours a week 3 months out, 2 hours a week before, full time on training days during the event, 1 hours a week after the event
Responsible for maintaining and ensuring the Training Spreadsheet is up to date
Responsible for communications with Trainers
Responsible for coordinating training website content
Responsible for communication with trainees
Responsible for confirming venue needs with Venue Coordinator
Responsible for authoring newsletter copy Marketing/Communications Coordinator around Training: 3 months out, 2 months out, 1 month out, 1 week before
Responsible for social media copy Marketing/Communications Coordinator promoting Training: 3 months out, 2 months out, 1 month out, 1 week before, and days of events

Time Commitment: 1-2 hours a week 6 months out, 4 hours a week 3 months out, 2 hours a week before, full time on training days during the event
Responsible for communications with Contrib volunteers
Responsible for coordinating Contrib website content
Responsible for communications with Contrib participants
Responsible for confirming venue needs with Venue Coordinator
Responsible for authoring newsletter copy Marketing/Communications Coordinator around Training: 3 months out, 2 months out, 1 month out, 1 week before
Responsible for social media copy Marketing/Communications Coordinator promoting Training: 3 months out, 2 months out, 1 month out, 1 week before, and days of events